Officers:
President - Gary Wetzbarger
Vice President - vacant position
Secretary - Vallee Johnson
Treasurer - Nicholas Johnson
Special Notice on Election 2009
Standing Committee Chairs:
Finance Committee- Nick Johnson
Membership Committee- Wira (Vera) Babiak
Events & Publicist Committee- Dave Johnson
Scholarship/Grants Committee- Wendy Hack
Directory Committee- vacant position
for details about: Our Committees
Our Board Meetings are being held at 7:00 pm
on the 1st Mondays of Each Month
at prearranged locations each month.
Description
of Duties of the Offices
that are Open to Nominations in September for November 2009 Election:
The President shall preside at meetings of the membership and of the Board of Directors.
The President shall ensure that orders and resolutions of the Board are carried out.
The President constructs the agendas for meetings from items provided from old,
unfinished business and/or tabled items provided by Secretary in minutes,
and then any new items brought to attention of President at least 1 week prior to meetings
and run meetings maintaining order, keeping members on agenda items in order,
(unless special circumstances require special consideration)
and provides a copy of the agenda each month to the Secretary to deliver
(by email or print as necessary) to all Members of Board no less than 3 days prior
to the scheduled meeting.
This is a 2 year Full Term Appointment
The Vice President shall perform such duties as assigned by the President, help maintain rules of order
and in the absence or disability of the President preside and plan meetings.
In the event the secretary is absent or unable to perform the duties, the Vice President shall perform
the duties of Secretary or appoint a member present to fulfill this duty.
THis is a 1 year completion of current Term Appointment
The Treasurer shall receive all moneys due to the Organization and shall make disbursements
by check signed by the Treasurer and co-signed by one other designated Board Member.
The Treasurer shall provide receipts for all funds received, deposit all funds,
and render a written statement of accounts to the Organization each month.
The Treasurer shall maintain a current record of paid memberships.
The Treasurer shall provide an Oral presentation from printed Treasurer's Report
at meetings for approval to be entered into record.
This is a 2 year Full Term Appointment
The Secretary shall record the minutes of all meetings of the organization and be sure a copy is placed in the permanent file
and shall provide the minutes of the previous meeting to each Board Member, He/She shall conduct the general
correspondence of the Organization, including meeting notices to the members, and shall keep records from past years.
The Secretary shall maintain a membership database. He/She shall be responsible for keeping a current copy of the By-Laws in his/her file
and shall be responsible for the preparation and filing of reports to government agencies (other than tax returns.)
that are Open to Nominations in September for November 2009 Election:
The President shall preside at meetings of the membership and of the Board of Directors.
The President shall ensure that orders and resolutions of the Board are carried out.
The President constructs the agendas for meetings from items provided from old,
unfinished business and/or tabled items provided by Secretary in minutes,
and then any new items brought to attention of President at least 1 week prior to meetings
and run meetings maintaining order, keeping members on agenda items in order,
(unless special circumstances require special consideration)
and provides a copy of the agenda each month to the Secretary to deliver
(by email or print as necessary) to all Members of Board no less than 3 days prior
to the scheduled meeting.
This is a 2 year Full Term Appointment
The Vice President shall perform such duties as assigned by the President, help maintain rules of order
and in the absence or disability of the President preside and plan meetings.
In the event the secretary is absent or unable to perform the duties, the Vice President shall perform
the duties of Secretary or appoint a member present to fulfill this duty.
THis is a 1 year completion of current Term Appointment
The Treasurer shall receive all moneys due to the Organization and shall make disbursements
by check signed by the Treasurer and co-signed by one other designated Board Member.
The Treasurer shall provide receipts for all funds received, deposit all funds,
and render a written statement of accounts to the Organization each month.
The Treasurer shall maintain a current record of paid memberships.
The Treasurer shall provide an Oral presentation from printed Treasurer's Report
at meetings for approval to be entered into record.
This is a 2 year Full Term Appointment
The Secretary shall record the minutes of all meetings of the organization and be sure a copy is placed in the permanent file
and shall provide the minutes of the previous meeting to each Board Member, He/She shall conduct the general
correspondence of the Organization, including meeting notices to the members, and shall keep records from past years.
The Secretary shall maintain a membership database. He/She shall be responsible for keeping a current copy of the By-Laws in his/her file
and shall be responsible for the preparation and filing of reports to government agencies (other than tax returns.)
OTHER RESPONSIBILITIES & INFORMATION ABOUT OUR BOARD OF DIRECTORS:
All members of the Board shall share the responsibility of representing & promoting the organization at designated events in a professional manner.
Participation by our Board Members is essential to our decision making process.
It has been determined that two unexcused absences will result in dismissal from the Board.
From Bylaws ARTICLE Vll: The Board of Directors
SECTION 1. The officers of the Organization and the Standing Committee Chairpersons shall
constitute the Board of Directors. (Click for information regarding Our Committees )
SECTION 2. The Board of Directors shall have general supervision of the affairs of A.C.E.
between its meetings, shall fix the hour and place of meetings, shall approve the annual budget
at the November meeting, shall make recommendations to the Organization, and shall perform
such other duties as are specified by these Bylaws. The Board shall be subject to the orders
of the Organization and none of its acts shall conflict with action taken by the Organization.
SECTION 3. Unless otherwise specified, the Board of Directors shall meet regularly once each
month at a time it specifies. Special meetings of the Board of Directors may be called by the
President and shall be called upon written request of three members of the Board.
SECTION 4. A majority of the Directors shall constitute a quorum for the transaction of business,
and the votes of a majority of the Directors present at a meeting at which a quorum is present shall
constitute the decision of the Board, except as otherwise specifically required by law or specifically
provided in these bylaws. A meeting at which a quorum is initially present may continue to transact
business, notwithstanding the withdrawal of Directors, if any action taken is approved by at least a
majority of the required quorum for that meeting.
SECTION 5. Any Director who has a potential conflict of interest with respect to any transaction
proposed for consideration or action by the Board shall disclose such potential conflict prior to any
discussion or action on the transaction. No Director shall have a pecuniary interest in any contract
made by him in his capacity as a Director without first disclosing the nature of his pecuniary interest
to the Board of Directors prior to any discussion or action on the contract. Such disclosure may be
oral or in writing unless otherwise prescribed by these Bylaws. The existence of a potential conflict
of interest which has been disclosed as provided herein shall not disqualify a Director from
participating in discussion or voting on the matter unless the Board by a majority deems it so.
Please contact A.C.E. Secretary, Vallee Johnson at 303-835-8066 or
Click our email address:
for further information
or to be put in contact with any of our members.