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INFORMATION ABOUT OUR COMMITTEES

Our Standing Committees are:

1. Finance - shall be composed of the Treasurer, who shall be the Chairperson,
and two other designated Board members. These committee members shall act as the
2nd and backup signers on the accounts and assist the Treasurer as necessary in his or her duties.
The Finance Committee shall prepare the yearly budget for approval to the Board of Directors
and be responsible for maintaining & providing all necessary records for preparation of tax filings.

2. Membership - shall mail the Directory to incoming members, update roster,
supply President with names of new members attending their first meeting, be responsible
for securing Patrons and other duties pertaining to this committee.  

3. Exhibitions - Chairperson shall appoint Subchairpersons for and oversee:
    a. Juried Shows - Plan and hang sponsored Juried Show, secure judges,
                 arrange for awards and ribbons.                             
    b. Special Events - Plan shows other than Juried Shows.                  
        We are incorporating all of our planned events under this category which also include
workshops, classes, presentations and fundraisers. The sub-chairperson for each of these events
should be or assign an advertising coordinator to submit copies of all information and created
advertising material to the Publicity/Historian Committee for publication and documentation
as soon  as possible and within time constraints to allow for publication and disbursement.    

4. Directory - shall compile and publish the Directory by the December meeting which shall
include the listing of the elected officers for the following fiscal year.  

5. Publicity/Historian - shall contact news media regarding the monthly meetings, shows, and special events. Keep a scrapbook.  
In this committee, we are including as subcommittees:
    a.Advertising            b.Website           c. Newsletter           d.Scrapbook         

6. Scholarships/Grants - shall determine the qualifications for scholarship(s) and/or award(s)
 to be given in any year for the purpose of advancing an individual artist and art in
general in the community.
We are currently putting together lists of the grants and deadlines that may be available to us
and welcome anyone who may have experience and ideas for these to help us begin the process
of sorting through and preparing these applications.

Duties of a Committee Chairperson:  
A Committee Chairperson is a voluntary position approved by the board.
He/she must be capable of organizing and coordinating meetings, delegating tasks
to other committee members and overseeing these tasks in a timely fashion.
He/she keeps track of the committees progress and acts as laison for that committee to the board providing timely precise reports to the board as to the status of the overall and various subcommittees' tasks.
Copies of the agendas and minutes of each meeting of the committees and subcommittees shall be
provided for organization record per organization bylaws.
He/she may be assigned to make reports to the General membership as deemed necessary.
He/she must responsibly carry out these tasks as the common goal of the committee for the organization within the timeline at hand as required.
The chair must conduct themselves professionally as a representative of the membership and organization
and be aware of the requirements of the organization bylaws.

The Chairperson of each of the following Standing Committees as detailed in our Bylaws is
deemed an active member of Our Board of Directors and is therefore
subject to the same requirements of participation as our Officers. 

Per Bylaws
Article X:  Committees
SECTION 1.  The President shall appoint the Chairpersons of the Standing Committees promptly after each
 Annual Meeting. Each chairperson appoints his committee members in accordance with the needs of the
 particular committee.
SECTION 2.  Other committees, Standing or Special, shall be appointed by the President as the Board of
 Directors deem necessary to carry on the work of the organization. The President shall be ex-officio a member
 of all committees except the Nominating Committee.
SECTION 3.  All committees shall provide a copy of the agenda prior to each meeting and  a copy of the
 minutes after each meeting to the Organization Secretary for Organization records and review at anytime by
 the Board of Directors.
SECTION 4: The Standing Committees shall be as follows and each committee should include one member
 of the Board of Directors:
SECTION 5.  Special Committee Chairpersons shall be appointed by the President as needed and shall serve
 on the Board of Directors if the President deems necessary.